Broomhill Action and Neighbourhood Group Constitution
Broomhill Action and Neighbourhood Group Constitution (as amended 23/06/2005)
The name of the Society shall be the Broomhill Action and Neighbourhood Group.
The Society is established for the public benefit for the following purposes in that area bounded by Tapton House Road, Hallamgate Road, Crookes Road, Roslin Road, Crookesmoor Road, Redcar Road, Conduit Road, Northumberland Road, Glossop Road, Clarkehouse Road, Red Lane, Endcliffe Avenue, Endcliffe Crescent and then a line across to Tapton House Road, which area shall hereinafter be referred to as "the area of benefit."
(i) To promote high standards of planning and architecture in or affecting the area of benefit.
(ii) To educate the public in the geography, history, natural history and architecture of the area of benefit.
(iii) To secure the preservation, protection, development and improvement of features of historic or public interest in the area of benefit.
In furtherance of the said purposes but not otherwise the Society through its Management Committee shall have the following powers:
(1) to promote civic pride in the area of benefit;
(2) to promote research into subjects directly connected with the objects of the Society and to publish the results of any such research;
(3) to act as a co-ordinating body and to co-operate with the local authorities, planning committees and all other statutory authorities, voluntary organisations, charities and persons having aims similar to those of the Society;
(4) to promote or assist in promoting activities of a charitable nature throughout the area of benefit;
(5) to publish papers, reports and other literature;
(6) to make surveys and prepare maps and plans and collect information in relation to any place, erection or building of beauty or historic interest, or area of natural history, interest within the area of benefit;
(7) to hold meetings, lectures and exhibitions;
(8) to educate public opinion and to give advice and information;
(9) to raise funds and to invite and receive contributions from any person or persons whatsoever by way of subscription, donation and otherwise, provided that the Society shall not undertake any permanent trading activities in raising funds for its primary purpose;
(10) to acquire by purchase, gift or otherwise, property whether subject to any special trust or not;
(11) to sell, let, mortgage, dispose of or turn to account all or any of the property or funds of the Society as shall be necessary;
(12) to borrow or raise money for the purposes of the Society on such terms and on such security as the Management Committee shall think fit, but so that the liability of individual members of the Society shall in no case extend beyond the amount of their respective annual subscription;
(13) to do all such other things as are necessary for the attainment of the said purpose.
Membership shall be open to all who are interested in furthering the purposes of the Society and who live in "the area of benefit," including those living in the roads defining the boundary of the area of benefit.
Associate membership shall be open to non-residents with an interest in Broomhill but they shall have no voting rights. No member shall have the power to vote at any meeting of the Society if his or her subscription is in arrears at the time.
Junior members shall be those aged less than 18 years at the time their subscription is due; and they shall not be entitled to vote at any meeting of the Society.
Corporate members shall be such societies, associations, educational institutions or businesses as are interested in furthering the purposes of the Society.
A corporate member shall appoint a representative to vote on his behalf at all meetings but before such a representative exercises his or her right to vote the corporate members shall give particulars in writing to the Honorary Secretary of such representative.
The subscription to members joining the Society in the three months preceding the beginning of April in any year shall be regarded as covering membership for the Society's year commencing the beginning of April following the date of joining the Society.
The subscription rates shall be:
Full members per annum £1.00 per person;
Full, family membership £2.00;
Junior members and associate members per annum 50p per person;
Associate, family membership £1.00;
Corporate members per annum £5.00;
or such other reasonable rates as shall be determined from time to time by a simple majority vote of a General Meeting where at least 7 days notice of the proposal has been given to all members.
Subscriptions shall be payable on or before the beginning of April each year. Membership shall lapse if the subscription is unpaid three months after it is due.
An Annual General Meeting shall be held in or about May of each year to receive the Management Committee's report and Treasurer's accounts and to elect Officers and Members of the Committee.
The Committee shall decide when ordinary meetings of the Society shall be held.
Special General Meetings of the Society shall be held at the written request of at least one third of the members whose subscriptions are fully paid-up. Half of the full members must be present to constitute a quorum for a Special Meeting of the Society.
The Committee shall give at least 7 days notice to members of all Meetings of the Society, whether Special or Ordinary. Written minutes shall be taken of all business meetings of the Society. These minutes signed by the Chairman shall be sufficient evidence of the transactions of the meetings.
Nominations for the election of Officers shall be made in writing to the Honorary Secretary at least 14 days before the Annual General Meeting. Such nominations shall be supported by a seconder and the consent of the proposed nominee must first have been obtained. The election of Officers shall be completed prior to the election of further Committee members. Nominees for election as Officers or Committee members shall declare at the Annual General Meeting at which their election is to be considered any financial or professional interest known or likely to be of concern to the Society. The Officers of the Society shall consist of:
Chairman; Vice-Chairman; Honorary Secretary; Honorary Treasurer; all of whom shall relinquish their offices every year and shall be eligible for re-election at the Annual General Meeting. The Management Committee shall have the power to fill casual vacancies occurring among the Officers of the Society.
7. THE MANAGEMENT COMMITTEE
The Management Committee shall be responsible for the management and administration of the Society. The Management Committee shall consist of the Officers and not less than 4 and not more than 12 other members. The Committee shall have the power to co-opt further members ( who shall attend in an advisory and non-voting capacity). The Officers and members of the Committee shall normally be resident or work in the area of benefit but the Committee shall have power to co-opt additional members from outside the area of benefit.
Issues before the Committee should preferably be decided by discussion and consensus; if this is not possible, then a vote should be taken by a show of hands, the issue being decided by a simple majority. At Meetings of the Management Committee every subscribing member of the Management Committee has one vote.
At Special General Meetings and the Annual General Meeting all subscribing members shall have one vote. In the event of an equality of votes cast, the Chair shall have a casting vote.
Nominations for election to the Management Committee shall be made in writing to the Honorary Secretary at least 14 days before the Annual General Meeting. They must be supported by a seconder and the consent of the proposed nominee must first have been obtained. If the nominations exceed the number of vacancies, a ballot shall take place in such a manner as shall be determined. Members of the Management Committee shall be elected annually, at the Annual General Meeting of the Society, and outgoing members may be re-elected.
The Management Committee shall meet not less than six times a year at intervals of not more than two months and the Honorary Secretary shall give all committee members not less than seven days notice of each meeting. The quorum shall, as near as may be, comprise one third of the members of the Management Committee. If less than one third of the members of the Management Committee are present at an Ordinary Meeting, then the Chairperson may declare the meeting quorate if all the members present agree.
The Management Committee shall have the power to fill up to three casual vacancies occurring among the members of the Management Committee between General Meetings. A Committee member not attending three consecutive meetings and not sending apologies for absence shall be asked in writing if he or she wished to continue as a committee member.
The Committee shall also have power to invite others as in their own right or as representatives of organisations to attend individual meetings or for discussion of particular agenda at individual meetings.
Any subscribing member may attend a Management Committee meeting as a non-voting observer.
The Treasurer shall keep proper accounts of the finances of the Society and shall open a bank account in the Society's name. All cheques shall require two signatures as the Management Committee shall determine. The Accounts shall be examined before the time of the Annual General Meeting by a responsible person outside the Society.
The Management Committee may constitute such sub-committees from time to time as shall be considered necessary for such purposes as shall be thought fit. The Chairman and Secretary of each sub-committee shall be appointed by the Management Committee and all actions and proceedings of each sub-committee shall be reported to and be confirmed by the Management Committee as soon as possible. Members of the Management committee may be members of any sub-committee and membership of a sub-committee shall be no bar to appointment to membership of the Management Committee. Sub-Committees shall be subordinate to and may be regulated or dissolved by the Management Committee.
9. DECLARATION OF INTEREST
It shall be the duty of every Officer or member of the Management Committee or sub-committee who is in any way directly or indirectly interested financially or professionally in any item discussed at any Committee meeting at which he or she is present to declare such interest and he/she shall not discuss such an item (except by invitation of the Chairman) or vote thereon.
10. EXPENSES OF ADMINISTRATION AND APPLICATION OF FUNDS
The Management Committee shall, out of the funds of the Society, pay all proper expenses of administration and management of the Society. After the payment of the administration and management expenses and the setting aside to reserve of such sums as may be deemed expedient, the remaining funds of the Society shall be applied by the Management Committee in furtherance of the purposes of the Society.
All monies at any time belonging to the Society, and not required for immediate application for its purposes shall be invested by the Management Committee in or upon such investment, securities or property as it may think fit, subject nevertheless to such authority, approval or consent by special trusts affecting any property in the hands of the Management Committee.
Any freehold and leasehold property acquired by the Society shall, and if the Management Committee so directs any other property belonging to the Society, may, be vested in trustees who shall deal with such property as the Management Committee may from time to time direct. Any trustees shall be at least three in number or a trust corporation. The power of appointment of a new trustee shall be vested in the Management Committee. A trustee need not be a member of the Society but no person whose membership lapses by virtue of Clause 4 hereof shall thereafter be qualified to act as a trustee unless and until re-appointed as such by the Management Committee. The Honorary Secretary shall from time to time notify the trustees in writing of any amendment hereto and the trustees shall not be bound by any such amendments in their duty as trustees unless such notice has been given. The Society shall be bound to indemnify the trustees in their duties (including the proper charge of a trustee being a trust corporation) and liability under such indemnity shall be a proper administration expense.
This Constitution may be amended by a two-thirds majority of full members present at an Annual General Meeting or Special General Meeting of the Society, provided that 21 days' notice of the proposed amendment has been given to all members.
Any notice required to be given by these Rules shall be deemed to be duly given if left or sent by prepared post addressed to the address of that member last notified to the Secretary.
15. WINDING UP
The Society may be dissolved by a two-thirds majority of full members voting at an Annual General Meeting or Special General Meeting of the Society confirmed by a simple majority of full members voting at a further Special General Meeting held no less than 14 days after the previous Meeting. If a motion for the dissolution of the Society is to be proposed at an Annual General Meeting or a Special General Meeting this motion shall be referred to specifically when notice of the Meeting is given. In the event of the dissolution of the Society the available funds of the Society shall be transferred to such one or more charitable institutions having objects similar or reasonably similar to those herein before declared as shall be chosen by the Management Committee and approved by the Meeting of the Society at which the decision to dissolve the Society is confirmed.
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